Virtual Meetings & Board Portal
Compliance & legal framework for virtual meetings
Virtual shareholder meetings and board meetings are governed by corporate law requirements that vary by jurisdiction and entity type. Axiocap ensures your virtual meetings comply with applicable regulations, including proper notice, quorum verification, and authenticated record-keeping.
Digital meeting minutes are securely timestamped using qualified electronic signatures, ensuring authenticity and legal admissibility in compliance with the eIDAS regulation and international e-signature standards.
Gérez vos assemblées en totale conformité partout dans le monde
Dans tous les pays, les sociétés sont tenues d'organiser des réunions d'actionnaires pour les décisions importantes de la vie sociale ; qu'il s'agisse d'assemblées générales, de boards ou de conseils d'administration.
Ces réunions doivent respecter un cadre légal strict : convocation formelle, ordre du jour, quorum, vote, procès-verbal signé et conservation en registre.
Axiocap dématérialise l'intégralité du processus de réunion, de la convocation jusqu'à l'archivage du procès-verbal.
Chaque étape est traçée et produit une preuve opposable : envoi de la convocation, communication des documents préparatoires, participation, votes, signature électronique conforme eIDAS.
Le résultat est une réunion entièrement en ligne,mais juridiquement aussi solide qu'une assemblée physique.
Réunir des actionnaires dispersés sur plusieurs continents n'a jamais été aussi simple ; et surtout aussi sûr juridiquement.
Une société peut piloter les assemblées de ses filiales à distance, en garantissant la conformité légale à chaque étape, sans déplacement et sans risque de contestation.
Plus de 300 000 entités de toutes nationalités organisent déjà leurs réunions sur Axiocap.
Virtual meetings with Axiocap
Support for all meeting types — boards, committees, and assemblies
Certified email notices with proof of delivery
Secure electronic voting with two-factor authentication
Automatic attendance record generation
Automated shareholder class management
Voting rights adjusted to shareholdings
All board meetings
Quorum Management
Proxy management
Help Center, for 24/7 support
Virtual meetings & board portal
Digital minutes with e-signature and eIDAS-compliant timestamping
Advanced electronic signature meeting the requirements of article 26 of the eIDAS regulation (EU regulation no. 910/2014 of 23 July 2014)
Want to learn more about how the platform works?
Frequently asked questions about virtual meetings
The Online Meetings module is used to organize general meetings whose voting rights are calculated according to the capital holding of each partner or shareholder and also, any meeting of a collective administrative, supervisory or management body whose voting rights are based on the holding of seats in these bodies. This module is also suitable for assemblies and meetings based on the principle: 1 man, 1 voice.
Yes, our solution allows you to automatically and dynamically generate an organization chart of all your companies. You can also export it according to your needs.
Whether it is an assembly in business or for an association, the process is generally the same. It is divided into 3 steps:
- Convocation of participants;
- Conduct of the meeting;
- Drafting of the minutes.
This path is the most traditional, but some statutory provisions may decide otherwise. The solution proposed by Axiocap allows you to hold your online meetings securely and in accordance with applicable legislation.
Proxies can be managed before the meeting is held. The proxy partner will receive the voting link, and will be able to vote in place of the absent partner. An electronic signature of the proxy giving the proxy will be placed on a proxy form automatically generated on Axiocap.
Before voting, each participant indicates whether they are present at the meeting, which is taking place in person or remotely, by signing the attendance sheet automatically generated by the Axiocap application.
The number of people invited is unlimited. Find all the information concerning our 3 methods of sending invitations.
Each Axiocap customer has the opportunity to recommend anyone who is not yet using Axiocap. It is not possible to sponsor a business that you own.
How virtual meetings work
Notify
Vote
Sign
Archive
Export
Send via certified email (see our 3 delivery methods for meeting invitations)