Virtual Meetings & Board Portal
Manage your meetings in total compliance anywhere in the world
In all countries, companies are required to organize shareholder meetings for important social decisions; whether they are general meetings, boards or boards of directors.
These meetings must respect a strict legal framework: formal convocation, agenda, agenda, quorum, vote, signed minutes and record keeping.
Axiocap dematerializes the entire meeting process, from the invitation to the archiving of the minutes.
Each step is traced and produces an enforceable proof: sending the convocation, communication of preparatory documents, participation, votes, electronic signature in accordance with eIDAS.
The result is a meeting that is entirely online, but legally as solid as a physical meeting.
Bringing together shareholders spread over several continents has never been easier; and above all, so legally secure.
A company can manage the meetings of its subsidiaries remotely, guaranteeing legal compliance at each stage, without travel and without the risk of dispute.
More than 300,000 entities of all nationalities are already organizing their meetings on Axiocap.
Virtual meetings with Axiocap
Support for all meeting types — boards, committees, and assemblies
Certified email notices with proof of delivery
Secure electronic voting with two-factor authentication
Automatic attendance record generation
Automated shareholder class management
Voting rights adjusted to shareholdings
All board meetings
Quorum Management
Proxy management
Help Center, for 24/7 support
Virtual meetings & board portal
Digital minutes with e-signature and eIDAS-compliant timestamping
Advanced electronic signature meeting the requirements of article 26 of the eIDAS regulation (EU regulation no. 910/2014 of 23 July 2014)
Want to learn more about how the platform works?
Frequently asked questions about virtual meetings
The Online Meetings module is used to organize general meetings whose voting rights are calculated according to the capital holding of each partner or shareholder and also, any meeting of a collective administrative, supervisory or management body whose voting rights are based on the holding of seats in these bodies. This module is also suitable for assemblies and meetings based on the principle: 1 man, 1 voice.
It is perfectly possible for you to sign the minutes contained in the dematerialized assembly register because Axiocap uses a service provider specialized in advanced electronic signatures accompanied by a qualified timestamp in accordance with French article 26 of the eIDAS Regulation.
Whether it is an assembly in business or for an association, the process is generally the same. It is divided into 3 steps:
- Convocation of participants;
- Conduct of the meeting;
- Drafting of the minutes.
This path is the most traditional, but some statutory provisions may decide otherwise. The solution proposed by Axiocap allows you to hold your online meetings securely and in accordance with applicable legislation.
Proxies can be managed before the meeting is held. The proxy partner will receive the voting link, and will be able to vote in place of the absent partner. An electronic signature of the proxy giving the proxy will be placed on a proxy form automatically generated on Axiocap.
Before voting, each participant indicates whether they are present at the meeting, which is taking place in person or remotely, by signing the attendance sheet automatically generated by the Axiocap application.
The number of people invited is unlimited. Find all the information concerning our 3 methods of sending invitations.
How virtual meetings work
Notify
Vote
Sign
Archive
Export
Send via certified email