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To centralize the votes on the same email, you must indicate the same email representing on the participants for whom you must vote in Participants > Table.

As soon as you open an account on Axiocap, it is operational immediately: you can start creating a company with its shareholders, moving shares, organizing a meeting, adding documents to the safe, etc.

It is possible to easily manage the proxies of people who are absent on our platform. You can invite another user to join the company by adding a new access to your space.

The attendance sheet is signed using a simple signature collected before the participant votes. This signature is automatically entered in the participant box on the attendance sheet.Signing the attendance sheet is a service included in the “Online Assemblies” module and is not subject to the purchase of additional signature credits.

The commercial registry is in a better position to assess whether or not the register should be initialled, because of its practice with companies. Meeting or board records are very generally presented to the commercial registry, insofar as traders and commercial companies can already present their accounting books there, so the approach can be simultaneous. Finally, since the 1983 reform, commercial registrars have had to equip themselves to ensure a rapid service for the initialling of all business registers.

You have the possibility, at any time, to export your data in various formats according to your wishes (CSV, PDF, SQL...). Everything is contractually organized: if you want to leave us, regardless of the cause, you can retrieve your data in PDF and/or CSV format. These will then be removed from the Axiocap servers.

The Axiocap service recommends the use of the technical prerequisites listed below to ensure optimal functioning of the Solution: ‍ • Updated operating system: Windows 10 version up to date (20H2), Mac OS up to date (version 10.15.7 Catalina or later); ‍ • Mozilla Firefox browser in its updated version 84.0.2 of 06/01/2021 or later, updated Chrome browser (version 87.0.0.2 or later); • Mozilla Firefox browser in its update to version 84.0.2 of 06/01/2021 or later, Chrome browser up to date (version 87.0.02 or later) 4280.141 or later), Safari browser up to date (version 14.0.2) or later) as well as the EDGE browser in its latest version (46.3.13 (iOS, iPadOS, April 27, 2021) 90.0.818.62 (Microsoft Windows, macOS, May 13, 2021)); ‍ • Proven up-to-date antivirus solution: Kaspersky, Bitdefender, ESET, ESET, ESET, ESET, Sophos, Sophos, Norton, Norton, McAfee, Avast, Windows Defender; ‍ • High-speed internet connection, fiber (between 20 and 100 mb/s minimum), via Ethernet (between 20 and 100 mb/s minimum), via Ethernet (wired).

The Axiocap solution can provide access to statistics (people present, number of votes reached...). But will not take a decision on the validity of the vote, this remaining at the expense of the company's mandatary.

You can contact the support department to discuss it support@axiocap.com, we will find a solution to your needs!

Regarding specific technical developments and white label developments, everything is possible, in consultation with our technical teams.

We invite you to consult the legal provisions specific to each corporate form and to see if provisions are taken in your statutes. To find out more, you can refer to our legal summaries on electronic convocation and online voting.If the law imposes a statutory provision to dematerialize the holding of your meetings, you should then consider modifying your statutes in this sense. You will also have to obtain the prior consent of the partners/shareholders in some companies. ‍ Quick tip: Consider including a statutory clause providing for the dematerialization of your meetings/meetings when you are already making a statutory change for another reason. This way, you won't have to make two separate statutory changes.

If you want to leave the solution, simply send us your request by email to support@axiocap.com.

Votes based on the principle 1 man = 1 vote with a weighting per college can be managed on the Online Assemblies module. The weighting must either be indicated from the start with a calculation of the voting rights per participant taking into account the weighting of the college to which they belong, or be retired at the end.

French decree No. 2019-1118 of October 31, 2019 created the legal framework for the dematerialized register. This decree updated the articles of the French Commercial Code relating to registers. These can now be kept in electronic form.

The Assemblies module can be fully translated into English on the side of the administrator (the person who prepares and manages the meeting) and the meeting participants.

All the registers provided for by French Decree No. 2019-1118 of October 31, 2019 are supported by the solution. The number of registers created is unlimited.

It is possible to print the minutes. They will have to be signed by hand and compiled in a register that will be numbered and initialled by the Registry under standard conditions.

Yes, it is possible to organize the GA in person and remotely at the same time. However, all votes must be taken online with Axiocap in order for the total voting rights to be calculated correctly.

It is possible to invite an unlimited number of internal and external people (your lawyer, accountant, bank...). You can also configure guest access rights (administrator, read-only, write, blocked access to certain features or documents, etc.).

Yes, it is possible to organize a face-to-face meeting with an online vote on Axiocap which takes place at the same time as the debates.

Blockchain is now a tested and proven technology in the registration, issuance, and transmission of financial securities. Reputed to be tamper-proof, French article L211-3 of the Monetary and Financial Code allowed financial securities to be registered in a DEEP (shared electronic recording device), which has the same legal value as registering in an account. The blockchain chosen by Axiocap is a private blockchain.

Movements anchored in blockchain are inherently unalterable. Regarding non-anchored movements, or registers that depend on French Decree No. 2019-1118, we perform data backups every 12 hours (at noon and midnight). This server is also replicated once.

The Online Assemblies module is designed to manage an assembly or meeting online from A to Z. Thus, a project writing tool is integrated into the module to allow you to write your document directly on Axiocap. It is therefore not possible to integrate a PDF document on which the vote will be taken.

A shared electronic recording device can be defined as an innovative computer technology that allows network participants to validate exchanges and transactions between several participants by consensus without involving a central body. Blockchain is a method of recording data produced continuously, in the form of blocks linked to each other in the chronological order of their validation, each block and its sequence being protected against any modification (see French Monetary and Financial Code: art. L.54-10-1 et seq., art. L.211-3 et seq. and L. 223-12, R211-9-7). With a DEEP, blockchain technology is applied.

In general, companies have a single register to keep the accounts of securities.However, some companies or asset managers have the practice of keeping separate records according to the nature of the securities (shares, bonds, bonds, bonds, etc.). ‍ The Axiocap solution allows for both options. It is the user who chooses how he wants to organize the keeping of his securities accounts.

If the originals have been timestamped and are kept in a secure environment, you can delete them and switch to digital copies. Article 1379 of the French Civil Code states that if the original survives, its presentation may still be required. Conversely, therefore, if it does not exist, it does not have to be presented.

The establishment of the INPI as of January 1, 2023 will have no impact on the Axiocap solution.

When the movement is validated, it is “pre-anchored” by default. It is then in draft condition. It is therefore possible to modify it directly. For a movement anchored in blockchain, all you have to do is do the opposite movement with the mention “cancellation” to put the accounts back in their initial state.

Numbering the sheets prevents deletion and insertion. Initialling makes substitution difficult. The certificate confirming the registration of the book in the register kept gives a certain date to the completion of all formalities.

Axiocap is a SaaS platform providing an IT solution that meets the requirements of French Decree No. 2018-1226 of 24 December 2018 concerning the dematerialization of shares and the register of movements of shares, and Decree No. 2019-1118 of 31 October 2019 concerning the dematerialization of minutes and records of meetings.

During a postal vote, the partner will send his ballot to the company so that his vote can be counted when the general meeting is held. However, in terms of electronic voting, no voting form is sent to the company; the votes are carried out directly online, through a secure electronic service allowing the identification of the various partners. Thus, this vote makes it possible to count, instantly, the votes of the participants. The Axiocap Assemblies module is not designed for postal voting.

The shareholder can change his declaration of presence at any time by reopening the convocation as long as the vote has not started, he will thus still be able to give power. For his part, the administrator of the meeting can also indicate himself that the shareholder is absent and if the shareholder has requested it, a representative can be added by the director to vote on his behalf.

It is recommended that you check the legal provisions applicable to the legal form of the company for which you want to launch a meeting, and the articles of association of the company, to find out whether holding an online meeting is authorized (invitations, votes, electronic signature). Also plan to set up your AR24 account if you want to send invitations by electronic registered mail or electronic registered letter. Finally, if you hold a meeting with many participants, warn them that they will receive emails from the domain name @axiocap.com, so that they can add this domain as a trusted one in their inbox, contact their IT department if needed, and check any blocked or spam lists.

• Simplicity, • Security, • Time saving, • Space saving, • Space saving, • 0 paper, • Collaborative platform, • Remote registry update, • Clerk's solution (Durability of the solution over time/Data Security/Data Security/Sovereign Cloud/Export of KBIS).

Data retention is ensured throughout the duration of the contractual relationship with the exception of legal evidence, which is kept for an indefinite period of time (anchoring in blockchain and timestamp of decision records). The data is hosted on a sovereign European cloud.

The solution allows the automatic creation of the securities movement register, records of all types of deliberative meetings, shareholder accounts, movement orders, certificates of movement of shares, the Cerfa 2759-SD form and the Kbis.

Each transaction is assigned an electronic identification called “cryptographic hash”. It is this alphanumeric sequence that gives the transaction evidence that is enforceable in court.

Simply enter the company's SIREN number and the information will be updated automatically. Next, the shareholders must be created, followed by the securities issued by the company.

Attachments to the invitation must be submitted in PDF format.

The number of movements is unlimited.

The number of shareholders is unlimited.

You can reach our experts at the support department at any time via email, or by phone from 9 a.m. to 12 p.m. and from 2 p.m. to 5 p.m. from Monday to Friday. All contact details are accessible from your customer account on the Axiocap platform.

The Online Assemblies module is for anyone who wants to hold a general meeting or other type of deliberations in a dematerialized manner. Whether you are a VSE/SME, a group of companies, a law firm or accounting firm, a formalist, a legal software publisher, you can use this service directly for yourself or your customers.

If you want to send invitations by ERE, you can set up your account without delay and send your invitations. If you want to send invitations by LRE, you will need to expect to receive an authentication letter containing a key to be entered on the Axiocap interface to complete the configuration.

The AI built into Axiocap automates the import, analysis and filing of your minutes. With just a few clicks, it identifies the type of document and the date of deliberation, then classifies them directly into the appropriate register, ensuring speed, accuracy, security, and GDPR compliance.

• 100% compliant register (French Decree 2018-1226)
• Quickly create movements
• Auto-generated movement orders & CERFA
• DEEP certificates
• Dynamic capitalization table
• Updated shareholder sheets
• Securities accounts & consistency checks
• Export the register in 1 click
• Vesting management
• Organizational charts (holding/subsidiaries)
• Enforceable legal proof (blockchain anchor)

👉 Accelerate and secure your securities management.

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• Compliant registers (French Decree 2019-1118)
• All types of decisions
• Advanced electronic signature & timestamp
• Unique identifier for each register
• Integrated signature workflow
• Historical evidence & full traceability
• Resumption of existing history
• Guaranteed legal value for all digitized records

👉 Simplify and secure your meeting registers in full compliance.

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• All types of sessions: AGM, EGM, boards of directors, committees, etc.
• Organized sessions, behind closed doors or written consultation
• Invitations generated and sent (email or post)
• Management of proxies & postal votes
• Monitoring of quorum and participants
• Auto-generated attendance sheet
• Online voting + authentication
• Integrated video conferencing
• Automatic completion of the report
• Secure space for shareholders and board members
• Responding to invitations and signing documents
• Internal & external access management
• Integrated electronic signature
• 100% French secure storage
• Automatic entry via SIREN number
• Connection to business legal software

👉 Simplify and secure the organization of all your governance bodies.

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Yes. All the documents generated by Axiocap's AGOA product comply with the legal requirements in force: mandatory information, form rules, compliance with the statutes. The models are updated continuously by the Axiocap team as soon as legal changes require it.

The Registry of the Commercial Court accepts the documents produced by Axiocap.

The AI extracts and pre-fills the data. But 50+ automatic checks verify the consistency of each piece of information before generation: quorum, majority, legal reserve, dividends over 3 years, legal deadlines, adapted to each corporate form.

You validate the file before signing. Axiocap does not sign for you. You are in control every step of the way.

Yes. Axiocap is a secure SaaS platform, hosted in France, RGPD compliant. Your documents are encrypted, processed securely, and never shared with third parties.

Your financial and legal data remain exclusively yours. Axiocap does not use them for other purposes.

No The process is fully guided, step by step. Any employee, lawyer or not, can generate a complete file for the approval of annual accounts without prior training.

You do your first AGOA on the same day of activation.

Yes. You can edit generated documents before finalizing them. If you change information, the documents are automatically regenerated taking into account your corrections.

Yes. AGOA automatically adapts to each social form: SARL, SAS, SCI, EURL, SASU.

Quorum, majority, legal reserve, regulated agreements: each rule is applied automatically according to the legal structure of the company. No manual settings on your part.

For single-member companies, the AGOA product automatically adapts the process: no quorum, decision by the sole partner. The documents are generated accordingly, without any settings on your part.

If your companies are already on Axiocap, your data is already there. The other tools require you to re-enter each company's information at each AGOA. Axiocap already knows them.

In addition, AI automatically extracts financial data from your accounting documents. Result: zero re-entries, zero juggling between tools, a single tool for the entire legal life of your companies.

On average 15 minutes, from the import of your accounting document to the generation of all the documents ready to sign. If your companies are already managed on Axiocap, it's even faster: your data is already there, the AI does the rest.

It generates all the documents necessary for the approval of the annual accounts: convocation, minutes, attendance sheets, management report, assignment resolutions, powers, special report on regulated agreements and authority to file with the registry office. All documents are ready to be signed at the end of the process.

Yes. It automatically detects the applicability of regulated agreements and generates the corresponding special report. The checks verify the presence and consistency of the associated documents before the file is closed.

Upload your financial statements or accounting reports, and let our AI generate all required documentation automatically :

• Meeting notice
• Minutes of the annual general meeting
• Attendance sheet
• Management report
• Profit allocation resolutions
• Proxy forms
• Court filing (registry submission)
• Related-party agreements
• Confidentiality declaration

👉 Generate all your annual meeting and financial approval documents in minutes.

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Access is configured by profile: an operational user sees only their own scope and follows guided journeys. No legal knowledge is required of them, and you open up rights department by department, at your own pace. That is what separates a tool that is installed from a tool that is actually used.

With a priority scope. You subscribe to modules one at a time, deliver a first visible result within the quarter, then extend to the rest of the group. That progression is often what unblocks a project stuck between budget approval and team availability.

Trois leviers chiffrables. Le temps : un mouvement de titres saisi en 30 secondes au lieu de 5 à 10 minutes, une clôture d'AG qui passe d'une journée à un quart d'heure (retours clients ETI). Le risque évité : registres opposables et conformes en permanence, donc plus de reconstitution de 2 à 3 jours en cas d'audit ou de cession. Le coût de structure : pas de projet SI, pas de jours-homme DSI, pas de prestataire d'intégration. Le diagnostic de maturité ci-dessus vous donne une base de comparaison avant/après pour étayer le business case.

Axiocap is an online platform: no server to install, no connector to develop, no man-days to budget on the IT side. So you keep control of the timetable instead of waiting for a slot in the IT roadmap.

Templates, fields and approval workflows are defined once, then applied to every company in scope. Each subsidiary keeps its local specifics in dedicated fields, without calling the common framework into question.

Bring entity management, ownership records and meetings together in Axiocap. Start with the modules you need, then add more as your needs grow. There is no server to install and no connector to develop, so you can be working in days rather than months.

For an association governed by the 1901 Act, it is the articles that set out how voting works. If they do not mention electronic voting without prohibiting it, the practice is generally accepted; if they prohibit it, an amendment voted at a general meeting removes the obstacle. Axiocap keeps a record of the voting method used for each resolution, which secures the validity of your proceedings.

Choose which companies, shareholders, securities transactions and registers to migrate, and how much history to bring across. Axiocap offers manual and AI-assisted import from existing documents. French company information can be prefilled from official registry sources. Migration also gives your team an opportunity to review historical records and correct discrepancies.

You can run a mixed convening process: electronic for the members whose email address you hold, post for the others, with the same agenda and the same attachments. Sending is tracked centrally, which lets you evidence that the notice was valid whichever channel was used.

Spend less time updating records and preparing for audits. A share transaction is recorded in seconds rather than minutes, renewals are listed across all entities in one click, and there is no IT project to budget for.

In an association the quorum is calculated on members, not on shares of capital. You define who holds voting rights, whether active members, honorary members or the committee, and both quorum and majority are calculated automatically on that basis, including where several colleges coexist.

Bring your existing records into Axiocap with tailored migration support. Setup takes from a few days to a few weeks depending on the volume to migrate, with no technical integration required. Request a demo to discuss your data and setup needs.

The limit is set by your articles, as the 1901 Act does not regulate it. You set that ceiling once and the platform refuses any proxy beyond it. Each proxy is signed electronically and attached to the meeting concerned.

Yes. Your data and documents are hosted in mainland France, on ISO 27001 and SOC 2 certified infrastructure, under the GDPR with a dedicated data protection officer. Keep your documents in a secure digital vault, with timestamps and electronic signatures. You control access for each user.

The minutes, the attendance sheet, the proxies and the reports put to the meeting. On Axiocap they are generated and then archived together in the register of deliberations, timestamped and available at any time, including during an administrative inspection or a grant application.

Contact us to find out which plan suits the number of entities you manage. Pricing decreases with volume.

The French 1901 Associations Act does not require it; your articles decide. In practice most associations provide for one annually, and it becomes unavoidable as soon as you receive public funding or are recognised as being of public utility. Axiocap lets you schedule the deadline and keep proof that the meeting was held.

Yes. A person's record brings together the roles they hold across your entities. Find upcoming renewals without opening each entity separately. Replace a role-holder across their appointments in one operation with Cyrius, Axiocap's AI assistant, included at no extra cost.

Yes, and the most useful connection is already in place: your company records are pre-filled from official French registry data, with no re-keying. On top of that come the integrations listed on our Integrations and API page, including electronic signature with DocuSign and Signaturit, and document management with Microsoft SharePoint, so a signed report is filed automatically in the right register. For your own business tools, the API synchronises companies, share transfers and documents, as one legal department already does, having connected Axiocap to its decision-drafting tool. Integration remains a plus, not a prerequisite: going live requires no IT project.

A legal entity is a structure with legal personality: it holds assets of its own, can enter into contracts, bring legal action and answer for its commitments, independently of the people who run or own it. A SAS, a SARL, a SA, a SCI or a declared association are all legal entities.

A group, on the other hand, is not a legal entity. Each company within it remains one, with its own articles of association, its directors, its terms of office and its obligations. A group of forty companies therefore means forty reference records to keep up to date, and as many deadlines not to miss. Not to be confused with an establishment, which is a place of business attached to an entity and identified by its SIRET number, with no legal personality of its own.

Manage shareholder and member meetings, boards of directors and committees, as well as supervisory and management boards. Count votes by shareholding, by seat or on a one-member, one-vote basis, according to the meeting's voting setup.

To effectively dematerialize your unique staff register, make sure you have entered all the information relating to each of your employees, whether they are active employees (still working in your company) or inactive employees (who were your employees for a certain period of time but are no longer employed today). Then, click on the tab Records > Single Staff Register and on Generate. Your unique personnel register will be automatically generated in PDF format. In addition, Axiocap recommends that you ensure that your dematerialized RUP contains all the mandatory legal information provided for by article L.1221-13 of the Labor Code.

Click on the I sponsor button to access the contact form. Complete the form with your referral's information. We will contact your referral within a maximum of 7 days after the form is submitted, in order to present the Axiocap solution. Your referral opens their Axiocap account and receives a 10% discount calculated on the amount of their 1st annual subscription. You will receive an immediate transfer corresponding to 10% of the amount of your referral's 1st annual subscription.

Yes. Axiocap offers tailored migration support to bring your existing records into the platform.

Axiocap offers a solution that no longer requires numbering and initialling. In addition, to strengthen legal security, Infogreffe integrates its numbering and initialling into this service.

When blockchain stamping is enabled, you can edit or cancel a transaction before it is stamped. After stamping, you can cancel it by recording a cancellation on the blockchain, then enter the corrected transaction.

Axiocap covers all civil companies: property investment companies, attribution companies, professional partnerships, construction and sale companies and resource companies. It also covers all trading companies: public limited companies, simplified joint stock companies including single-member ones, general partnerships, limited partnerships and partnerships limited by shares, limited liability companies including single-member ones, as well as self-employed practice companies and associations.

Yes, our solution allows you to automatically and dynamically generate an organization chart of all your companies. You can also export it according to your needs.

It certifies that a company officer received no remuneration for their office over a given period. France Travail, the French employment agency, requires it in order to maintain or calculate the benefits of a business founder or buyer who holds an unpaid office.

The company officer or authorized legal representative is responsible.

Yes, it is possible, several options:

• The first: the customer wants to take back control exclusively. In this case, the trusted third party agent (accountants, lawyers, etc.) must restore access to the solution to its client. The latter must continue the contract with Axiocap in order to have a personalized account. If the customer wishes to withdraw from the solution, we are obliged to return all of their data in a usable format.
• The second: the customer shares the interface with the authorized trusted third party. In this case, the trusted third party agent (accountants, lawyers, etc.) must invite his client to collaborate on the platform. Axiocap is a collaborative platform that can be configured between the various authorized actors.

The dematerialized Single Staff Register is not editable. However, employee information can be updated or corrected in the event of an error.

The Online Assemblies module is suitable for associations under the law of 1901, free trade union associations (ASL) and professional unions. However, it is the responsibility of the entity to ensure that the holding of online meetings is authorized for the form in which it belongs and to check its statutes carefully.

Yes. You can sign minutes within Axiocap and keep the signed documents with your corporate records.

You benefit from a refund by bank transfer corresponding to 10% of the amount of your referral's 1st annual subscription.

Bring your resolutions into Axiocap, send meeting notices and manage the vote. Your minutes are generated automatically, with the results included.

Whichever body is competent under your legal form: the sole shareholder in a SASU or EURL, the body of shareholders or the president in a SAS, the manager in a SARL depending on what the articles of association provide. Axiocap generates the document with the correct signatory and records it in the register of decisions.

In this sense, the processing of personal data is a priority for Axiocap, which uses service providers who are exclusively located on the territory of the European Union. ‍ A dedicated DPO takes care of the protection of Axiocap users' data. Learn more.

The dematerialization of your registers and meeting minutes is perfectly possible thanks to the Axiocap solution. To do this, you scan the paper originals. You will thus be able to generate your records and minutes of general meeting in one click. Be careful, however: you must keep the original signed by hand.

Yes. You can add a missed securities transaction at any time.