{{1}}
1. What is the CSE register?
Formerly called the register of staff representatives, the CSE register is a file that allows you to centralize and keep a written record of the dialogue between CSE staff representatives and the employer. The CSE register is obligatory in companies with a workforce of between 11 and 50 employees (VSEs and SMEs). For more than 50 employees, the register is not mandatory but the company can choose to keep one. It is governed by article L.2315-22 of the Labor Code.
More generally, the CSE register is a type of personnel register because as soon as employees are employed in a company, the company has an obligation to collect and record certain information concerning them. The particularity of the CSE register is that it contains requests from CSE members and reasoned answers from the employer.
The CSE (Social and Economic Committee) is a committee that is mandatory in companies that have at least 11 employees for 12 consecutive months. It is composed of the employer and a staff delegation. Its role is to represent the interests of employees to the employer and to support employees in certain procedures.
In order to deepen the subject, we present to you the 4 key points of the Social and Economic Committee (CSE).
{{2}}
2. What should the CSE register contain?
In addition to the list of members of the CSE delegation, members or substitutes, the Labor Code provides for the transcription of two mandatory entries in the CSE register, namely:
> Requests from members of the CSE : these are dated and initialled requests, all collective and individual complaints. They may concern various topics, in particular wages, the application of the Labor Code or the texts provided for in the collective agreement, the guarantee of working conditions in a spirit of health and safety within the company, the implementation of social and cultural activities for the benefit of employees.
> the employer's reasoned responses to these requests : these are the solutions or alternatives that the employer or one of its representatives who has been delegated authority proposes. They must be dated and signed.
Apart from these mentions, no specific formalities are specified.
{{3}}
3. The procedure for creating the CSE register
Exposure of employee demands
As a first step, the CSE register must be updated two working days before each CSE meeting.
Thus, the members of the CSE set out the requests of the employees in writing in the register of staff representatives of the CSE and they submit the questions of the employees in the form of a written note to the employer 2 working days, except in exceptional circumstances, before the meeting is held.
The meeting
The employer and the members of the CSE then meet in meetings within the company. The employer can delegate a representative and can also be assisted by 3 employees.
Full members of the CSE have the right to express themselves freely. Alternate members only participate in the meeting in the absence of an incumbent (in the absence of agreement on the subject).
Time spent at meetings is considered to be working time and is not deducted from delegation hours.
The transcript of the employer's answers
After the meeting, the employer must respond in writing to requests and questions no later than 6 working days after the meeting. Then, they must be transcribed into the CSE register or attached to this register.
Note that the CSE as a committee is at the head of different types of meetings, find all the details in our article on the organization and operation of CSE meetings.
{{4}}
4. The form and procedures for consulting the CSE register
The CSE register often takes the form of a notebook held by the employer. The latter must ensure access to staff representatives. It can be kept in paper format or in a dematerialized version.
The people who can consult the CSE register are:
- Company employees : They can only consult it one working day every 15 days and this must be done outside of their working hours;
- The members of the CSE : They have permanent access;
- Labour inspection : According to article L.8112-1 of the Labour Code, inspectors have permanent access. It is therefore important to update it regularly in order to present it during checks.
Dematerialization makes it easier to manage and consult registers, create your online CSE register on the Axiocap solution.
{{5}}
5. What are the risks if a company does not have a CSE register?
In the event of the absence of the register within the company or the absence of a response to the requests written in the register, the employer commits the offence of obstructing the functioning of the CSE and is subject to a fine of 7500€. Indeed, the rights of employees are at stake.
Find our legal summary on the register of the Social and Economic Committee (CSE).
Conclusion:
Thus, the CSE register is an essential register in the management of a company both in terms of the well-being of its employees and their safety. The rights of employees are defended, team cohesion is strengthened, increasing their productivity and thus allowing the longevity and sustainability of the company.
