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1. What is an electronic signature?
Electronic signature is a computer tool or system used to apply electronic signatures to documents. It allows the traditional handwritten signature to be replaced by a digital signature, thus offering a method of electronic validation of documents, contracts, agreements, etc. Master all the secrets of electronic signatures by consulting our article.
The electronic signature process may vary depending on the software solutions or services used, but in general, it involves the use of digital certificates to verify the identity of the signatory and ensure the integrity of the document. Once a document is signed electronically, it is usually equipped with a digital fingerprint that makes it possible to detect any subsequent changes to the document.
Electronic signature is commonly used in businesses, government agencies, and other organizations to simplify and speed up signature processes, while ensuring the security and authenticity of signatures.
It also allows documents to be checked and stored online, eliminating the need to handle paper. This technology offers a number of advantages.
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2. What are the advantages of an electronic signature?
There are many benefits to using electronic signature, however, it is important to comply with current electronic signature laws and regulations in your jurisdiction, as these may vary from location to location.
What are the benefits?
- Time saving: Electronic signature eliminates the need to physically move documents, speeding up the signing process.
- Enhanced security: Electronic initialers offer a high level of security. Documents are encrypted and protected by advanced security measures, which reduces the risk of tampering or loss.
- Cost reduction: By eliminating the need to print, scan, and store paper documents, businesses save money on office supplies.
- Improved accessibility: Electronic initials allow signers from anywhere in the world to sign documents.
- Ease of use: Signatories can sign in a few clicks, without the need for special technical skills and this is possible on our Axiocap solution.
The functioning of an e-signature, or electronic signature, varies between solutions and suppliers, but here is generally how it works:
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3. How does an electronic signature work?
The functioning of an e-signature, or electronic signature, varies between solutions and suppliers, but here is how it works on our Axiocap solution:
Step 1: It all starts with creating the document you want to have signed electronically. This document can be a contract, minutes, or any other file that requires a signature.
Step 2 : You download the solution document in the vault.
Step 3: You indicate who the signatories of the document are. This may include yourself and others involved. You should also provide their email address.
Step 4: You place electronic signature points in the document in the appropriate places, indicating where each signatory should sign.
Step 5: The Axiocap solution and our partner Signaturit send the invitations by email to the signatories, inviting them to open the document and sign it electronically. These emails contain a link to the document.
Step 6: Each signatory opens the document via the link in their email. They can then read the document and sign electronically by clicking on the designated signature points.
Step 7: : Once all signers have signed electronically, the document is validated and locked. It is then archived securely for future preservation. This ensures the traceability and security of signed documents.
Step 8: A notification is sent to all parties once the document has been signed by all signatories. This indicates that the signing process is complete and the document is ready to be used.
Step 9: You will be able to access signed documents at any time in your safe. These documents are stored securely, guaranteeing their integrity and confidentiality.
In conclusion, electronic signature simplifies the signing of documents by making them digital. It allows efficient document management, guarantees the legal validity of electronic signatures, and facilitates remote collaboration. It is a modern, secure and environmentally friendly solution.
Adopt the electronic signature with Axiocap: fast, secure and paperless!
