Online Meetings & Board Portal
Manage meetings across your entities anywhere in the world
Prepare notices and agendas, track participation and quorum, collect votes and keep signed minutes together.
Manage shareholder, board and committee meetings without scattering records across tools.
Axiocap helps with every stage of your meeting, from notices and preparatory documents to participation, voting, electronic signatures and archiving.
Each step is tracked, giving you a clear record of your meeting decisions.
Bring shareholders together across continents and manage subsidiary meetings remotely.
Keep notices, participation, votes and signed minutes connected.
300,000+ companies managed on Axiocap.
Virtual meetings with Axiocap
Shareholder and member meetings, board meetings and committees
Choose email or an electronic delivery service with proof of receipt for your meeting notices
Secure electronic voting with two-factor authentication
Automatic attendance record generation
Automatically calculate results across weighted voting groups
Voting rights adjusted to shareholdings
Board of directors and supervisory board meetings
Quorum Management
Proxy management
Help Center, for 24/7 support
Virtual meetings & board portal
Digital minutes with electronic signatures and timestamps
Quorum calculated automatically when the meeting opens, from attendance records and recorded proxies
Want to learn more about how the platform works?
Frequently asked questions about virtual meetings
Manage shareholder and member meetings, boards of directors and committees, as well as supervisory and management boards. Count votes by shareholding, by seat or on a one-member, one-vote basis, according to the meeting's voting setup.
Bring your resolutions into Axiocap, send meeting notices and manage the vote. Your minutes are generated automatically, with the results included.
Quorum is calculated automatically when the meeting opens, using attendance records and recorded proxies. Prepare proxies before voting opens with automatically generated forms, signed electronically by the person granting the proxy. The proxyholder receives a link to vote on their behalf.
Yes. Each board member has personal, authenticated access to meeting notices, agendas, preparatory documents, votes and minutes for the bodies they sit on. Access is role-based, every action is logged, and documents remain available after the meeting in a secure digital vault.
Yes. Records from shareholder, board and committee meetings are centralized and automatically filed in the appropriate register. Retrieve the full history by entity and governing body, including dates, participants, voting results and signed minutes. For groups, this includes subsidiary records.
Send notices by email or choose an electronic delivery service with proof of receipt. Depending on the service selected, delivery records can show when a notice was sent, received, refused or left unclaimed. Keep notice tracking together when some members receive email and others receive postal notices. Book a demo to discuss the delivery options for your meetings.
How virtual meetings work
Notify
Vote
Sign
Archive
Export
Send meeting notices by email, with optional electronic delivery services that provide proof of receipt