The legal secretariat of companies
Le secrétariat juridique joue un rôle fondamental dans la gestion des sociétés. En assurant le suivi des obligations légales et administratives, il garantit la conformité de l’entreprise. Cet article explore les différentes missions du secrétariat juridique, ses responsabilités, ainsi que les outils qui permettent de simplifier et automatiser cette fonction essentielle au bon fonctionnement de votre société.
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1. What is the legal secretariat?
The legal secretariat consists in holding all the official documents subject to the law in consideration of the latter, that is to say all acts relating to the life of a society. The resulting missions are the responsibility of professionals linked to the law.
The companies concerned, those that are obliged to maintain a legal secretariat, are liable to a fine in case of non-compliance with the maintenance of certain documents.
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2. Who can perform legal secretarial duties?
Legal secretarial missions can be carried out by a solicitor and more recently by a Chartered Accountant.
The legal secretariat may also be exercised by competent persons directly within the company. This person will then have a position of legal secretary.
Many LegalTechs aim to become the new legal secretariat for companies by allowing them to manage their legal documents independently.
As such, Axiocap allows you to manage in a dematerialized way, all your legal registers and online meetings.
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3. What are the missions that make up the legal secretariat?
The legal secretariat makes it possible to deal with various missions relating to the life of companies.
Among his missions, the legal secretary can intervene on:
- Organization of the holding and follow-up of meetings and assemblies
Example: He participates in the development of the management report presented at the meeting. Increase efficiency and safety by dematerializing the management of your meetings on Axiocap.
- Completion of legal formalities and documents
Example: He is responsible for drawing up documents such as the minutes at the end of the meeting and carrying out all the legal formalities declared to the commercial court registry (registration, modification, transformation etc.) (link to article on transformation).
- Understanding the specificities of society
Example: Transfers of shares are subject to a more cumbersome formalism than transfers of shares.
Dig deeper into the subject by consulting our article on legal assistance.
Frequently asked questions
Consult other articles
The legal secretariat of companies
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Gouvernance d'entreprise : gestion papier vs numérique
Comparatif complet en 8 critères (coûts directs et cachés, risques juridiques, conformité eIDAS et facturation électronique) avec calculateur TCO pour estimer votre gain de bascule selon la taille de votre entreprise.
L'approbation des comptes
Toute entreprise, au cours de sa vie juridique, doit se conformer à la réglementation et se soumettre à plusieurs obligations. L’approbation des comptes annuels est l'une des obligations qui demande le plus de préparation. Cette dernière doit avoir lieu une fois par an et permet aux associés de se prononcer sur la gestion de la société et de valider les comptes sociaux.
